MINUTES OF MEETINGS

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BAY POINTE AT CORTEZ
CONDOMINIUM ASSOCIATION INC

MINUTES
BOARD OF DIRECTORS MEETING
TUESDAY 7th FEBRUARY 2012
HELD AT THE BAY POINTE COMMUNITY BUILDING


• The meeting was called to order at 5:43pm
• A quorum of Directors was established: - Charles Fauroat – President
Brian Scholes - Secretary
Gloria Warren - Director at Large
• It was confirmed that the prior Notice of Meeting and Agenda had been posted on 4th February.

1. The Minutes of the Board of Directors Meeting of 26th January 2012 were read.
Gloria Warren proposed acceptance, Brian Scholes seconded and the Minutes approved unanimously

2. The Minutes of the Special Meeting of 26th January were read. Brian Scholes proposed acceptance, Gloria Warren seconded and the Minutes approved unanimously. In the absence of the Treasurer the President requested that the Secretary inform Sentry Management that partial funding of the 2012 Reserves had been formally approved by the membership and the printing of coupons for the remainder of 2012 could proceed. Any overpayment of 1st quarter fees would be fully credited in the 2nd quarter.

3. The established policy whereby Owners can speak on published agenda items prior to commencement of any meeting, subject to registering their intent prior to the calling to order of the meeting was recorded. Matters not listed on the Agenda will not be open for discussion. The Secretary highlighted that all Owners have the right to place and item on the Agenda for any meeting providing the do so at least 72hours before the Agenda is posted. It was further noted that ‘Any other business’ on a Board Meeting Agenda relates only to any other business the Board may have and is not intend to be used by Owners to include matters not placed on the published agenda for the meeting.
Brian Scholes proposed the above was recorded in the Minutes and this was seconded by Charles Fauroat and approved unanimously

4. It was proposed by Charles Fauroat, seconded by the Brian Scholes and approved without dissent that the Treasurer is given the authority to negotiate and agree to settlements in respect of arrears, late payments and interest charges relative to Assessment fees.

5. Brian Scholes proposed and Gloria Warren seconded that the President be given the authority to assign the responsibility to another Officer of the Board to sign documents on his behalf. Approved unanimously

6. To place on record the establishment of a Hearing Committee with the following members:- David Stubbs, Jennifer Adkins, and Erzsebet(Elizabeth) Kocsis.
Proposed by Gloria Warren, seconded by Charles Fauroat and approved unanimously

7. The Board agreed unanimously following a proposal by Charles Fauroat, seconded by the Secretary the voting rights will be removed from all Owners who are 90-days or more in arrears.

8. The Board agreed unanimously, proposed by Brian Scholes, seconded by Charles Fauroat the Treasurer is authorised to seek rent diversion from tenants where their Owner is in arrears.

9. The Board authorised, proposed by Charles Fauroat, seconded by Gloria Warren and carried unanimously that the Secretary assume responsibility for approving and or rejecting all applications in respect of unit sales and or tenancies.

10. It was noted for the record that the Clean Freaks contract had been terminated effective 31 December 2011.

11. Key Control Procedure to be referred back for review.

12. Date of next Board of Directors Meeting was set for Tuesday 14th February 2012, commencing 5:30pm in the Community building at Bay Pointe.

13. There being no further business it was proposed the meeting was closed and accepted by all Directors present.

Brian Scholes
Board Secretary
10th February 2012

Approved
Board of Directors Meeting
14th February 2012